Archiving Policy

Archiving Policy Of "Sareer-a-Khama"

Purpose

This Archiving Policy outlines the procedures for archiving and preserving the "Sareer-a-Khama" project. The goal is to ensure that the project's data, documentation, and artifacts are accessible and usable for future reference and research.

Scope

This policy applies to all data, documentation, and artifacts associated with the "Sareer-a-Khama" project. This includes:

• Project files and data
• Code repositories
• Documentation
• Meeting minutes
• Presentations
• Reports
• Other relevant materials

Archiving Process

1. Identification of Archiving Candidates: Identify and review project materials that are suitable for archiving. This may include materials that are no longer actively used, but have potential historical or research value.
2. Archiving Format: Select an appropriate archiving format for each material. Common formats include PDF, ZIP, and plain text.
3. Metadata Creation: Create metadata for each archived material. Metadata should include information such as file name, date created, author, and project affiliation.
4. Archiving Storage: Store the archived materials in a secure and accessible location. This may include a dedicated archival repository or a cloud-based storage system.
5. Archiving Documentation: Document the archiving process, including the materials archived, archiving format, metadata created, and storage location.
6. Archiving Review: Regularly review the archived materials to ensure they are up-to-date and accessible.

Archiving Responsibilities

The following roles and responsibilities are associated with the archiving process:

• Project Lead: Oversees the archiving process and ensures compliance with this policy.
• Archiving Team: Identifies, formats, archives, and documents project materials.

Archiving Access

Archived materials should be made accessible to authorized users, while maintaining appropriate security measures to protect sensitive information. Access may be granted through a dedicated archival repository or upon request to the project lead or archiving team.

Archiving Retention

Archived materials should be retained for a period of time determined by the project lead or relevant stakeholders. The retention period should be based on the potential value of the materials for future reference and research.

Archiving Revision

This Archiving Policy should be reviewed and revised periodically to reflect changes in project needs or archival best practices.

Archiving Compliance

All project members and stakeholders are expected to comply with this Archiving Policy. Failure to comply may result in the loss of valuable project data and documentation.

Contact Information

For any questions or concerns regarding this Archiving Policy, please contact the project lead or the archiving team.